Data Protection - Information Sharing Code of Practice

Picked up this article via Paul Pedley's blog Keeping within the Law (KWTL):

"On 13th August 2007, the Information Commissioner’s Office launched a consultation on its new framework code of practice for sharing personal information. At a time when increasing amounts of personal information are being shared, the framework code aims to help organisations to adopt good practice when sharing information and comply with the Data Protection Act. The deadline for submissions to the consultation is 1st October 2007"

The ICO claims that the "framework code will help organisations involved in information sharing to develop their own codes of practice and other materials for making sure their activities constitute good practice in the handling of personal information."

The current draft is 18 pages long and covers:

• Deciding to share personal information
• Fairness and transparency
• Information standards
• Retention of shared information
• Security of shared information
• Access to personal information
• Freedom of Information

UKeiG are studying the draft and will be "commenting" to the ICO on the document. If any UKeiG members have comments on the code please contact karen.blakeman@rba.co.uk

UKeiG at Internet Librarian International

UKeiG will be at Internet Librarian International (ILI) 2007. The event takes place at the Copthorne Tara Hotel in London on October 8th-9th and this year’s theme is ‘New Realities, Roles and Resources’.

CILIP is an Association Sponsor and UKeiG are also supporting the event. The programme is jam-packed with goodies and UKeiG committee member Karen Blakeman is presenting ‘What the Search Engines are up to Now’ on Tuesday, 9th October. UKeiG also plans to have a presence at the event’s showcase exhibition, so come along and say hello.

As well as the talks and presentations ILI provides participants with an excellent opportunity to network and make new friends.

There is an Early Bird discount if you register before September 14th and there are special rates for CILIP members. Further details of the programme and a booking form are on the ILI web site at http://www.internet-librarian.com/

UKeiG Intranets Forum Forthcoming Meetings

Dates for your diary:

Thursday 11th October at 2.30pm at the Qualifications & Curriculum Authority (QCA), Piccadilly, London. Focusing on the QCA's intranet and extranet.

Wednesday 12th December at 3.00pm at the Foreign Commonwealth & Office (FCO), Whitehall, London. Focusing on marketing intranets.

Further publicity about the October meeting will be sent out in a few weeks time.

Please note that you have to be a UKeiG member to attend an Intranets Forum meeting.

Update on UKeiG membership data and status

An update on the earlier blog posting about membership and data.

Having also posted this on LIS-UKeiG and the UKeiG blog, we have had a message from a CILIP member who thought they were a UKeiG member. She had not appeared on any membership lists received by us at UKeiG so she checked her details on the CILIP web site. She found that two of the groups she thought she had joined were not listed. She contacted the CILIP membership team and was told that "the synchronisation of database and records is not complete". A similar experience has been reported by a second UKeiG/CILIP member. So I am not sure how useful it will be to check your CILIP membership record online.

UKeiG membership data and status

As some of you may know, CILIP has implemented a new membership database. CARE has replaced ADLIB and CILIP membership data has now been transferred to the new system. Unfortunately there are still some teething troubles, which are being addressed, but this means that some of the information we receive from CILIP about UKeiG members is not always correct. For example, some UKeiG members have been listed as renewed in one report, lapsed in the next, then new or resigned! All discrepancies are reported to CILIP and they are working on resolving these problems.

As UKeiG maintains its own membership database, we can quickly identify inconsistencies in the data from CILIP. We have contacted many of those affected by the gremlins in order to confirm their membership status. If you have renewed your UKeiG membership through CILIP but are no longer receiving mailings from us, or your UKeiG user name and password no longer work, please contact Christine Baker (cabaker@ukeig.org.uk). She will be able to tell you your current UKeiG membership status as relayed to us by CILIP.

You can check your CILIP membership record via the CILIP web site (http://www.cilip.org.uk/) by logging in to 'My Profile'.

CILIP Governance - further update

The GiG web pages have been updated again and more documents have been made available.

We have loaded the following:

• Specifications for the Policy Forum
• Questions and answers relating to the Policy Forum
  
• Specifications for the Remuneration Panel
  

and also

• Notes of the GiG meetings thus far during 2007.

With such important and far-reaching changes to the way CILIP is run in the pipeline, the GiG feels that it is important for members to have the opportunity both to scrutinise our work and to examine the new governance structure. Of course, in Governance Principles, we specify transparency as being of paramount importance... so we have to look to our laurels!

CILIP Governance: New regulations available

The Governance Implementation Group Web pages have been updated with the proposed Regulations, as approved by Council in July, which will come into force with the new governance structure on 1 January 2008, providing that the CILIP AGM in October approves the necessary changes to the Bye-laws. (The proposed Bye-laws and Charter are also available from this URL.)